TERMS AND CONDITIONS

PERIOD OF RESIDENCE

  • 1.1The period of residence is 10 months of the academic year, (1st February-30th November) which may be extended thereafter by mutual consent. The contract must be renewed each year. R240 per day will be charged for those wishing to arrive or depart out with these dates.
FEES
  • 2.1The room fee for the 10 month period and based on room size will be as follows
  • Standard Room
    Registration Fee (Payable with Application) R 200
    Residence Fee for Standard R 77 440
    Refundable Room & Access Disk Deposit R 600
    Total Fee R 78240
  • Large Room
    Registration Fee (Payable with Application) R 200
    Residence Fee for Large Standard R82280
    Refundable Room & Access Disk Deposit R 600
    Total Fee R 83080
  • Extra Large Room
    Registration Fee (Payable with Application) R 200
    Residence Fee for Extra Large R 87120
    Refundable Room & Access Disk Deposit R 600
    Total Fee R 87920
    • 2.2Fees must be paid into the following account: Standard Bank Thibault Square Cape Town Branch Code: 020909 Account Number: 071 573 933
    • 2.3Fees must be paid for the whole year even if a student leaves before the end of the year.
    • 2.4A non-refundable deposit of 10% of the Annual Fees is to be paid on confirmation of acceptance.
    • 2.5The Refundable Room & Access Disc Deposit is payable on handover of the keys and will be refunded to the parents after the room has been checked on the day of departure.
    • 2.6The total annual fee will be rendered as follows:
    Fees Due Standard Room Large Room Extra Large Room
    Application Fee R200 R200 R200
    10% Non-Refundable deposit to secure the room R7744 R8228 R8712
    50% On or before 25th January or befoer arrival whichever is the sooner R38720 R41140 R43560
    30% before 1st May R23232 R24684 R26136
    10% before 1st August R7744 R8228 R8712
    Room and access deposit Payable before arrival R600 R600 R600
    Total Amount R78240 R83080 R87920
    • 2.8Non-South African residents and SA Citizens domiciled outside South Africa are required to pay the full year’s fees in advance.
    • 2.9All bank charges must be covered by the applicant.
    • 2.10No discounts or refunds will be granted should the student be absent for any length of time or choose to vacate before the term of the contract expires.
    • 2.11Students will not be admitted to the residence until proof of payment has been provided.
    MEALS
    BREAKFAST LUNCH SUPPER
    MON-FRI 7:15-7:45 Sandwiches made at breakfast 17:30
    SATURDAY 7:45-8:15 12:00 17:30
    SUNDAY 8:30-9:00 12:00 17:30
    PUBLIC HOLIDAYS 8:45-9:15 12:00 17:30
    • 3.1The provision of late evening meals is a concession made to accommodate those who are working late and is subject to amendment or regulation by the Manager and her consultants should circumstances require it.
    • 3.2Residents are asked to provide their own containers, clearly marked with their name, for their sandwiches and should they request a late supper. Crockery and cutlery are for use in the dining room only. They are therefore not to be removed. Special diets can unfortunately not be catered for. Vegetarians are catered for on request. Residents are not permitted to cook meals in their bedrooms. There are microwaves provided on each floor for the use of the students.
    • 3.3Residents are not permitted to cook meals in their bedrooms. There are microwaves provided on each floor for the use of the students.
    HOUSE RULES
    Villa Maria aims to create a homely and family-like atmosphere where all can experience joy and friendship. To achieve this, consideration for one another is necessary. The following rules are meant to help us achieve this goal and we appeal for your co-operation in this regard. The following is required from the Residents:
    • 4.1On departure from the residence, rooms are to be vacated by 10.00 am and the keys returned to the Manager.
    • 4.2Leave a forwarding address to enable us to forward all mail. Mail will be forwarded for three months after departure. Unfortunately, any articles left behind will be disposed of.
    • 4.3When taking occupation of a room, report within 24 hours anything that is not in working condition or is broken. Residents will be held responsible for any damage that is not reported.
    • 4.4Report all breakages immediately. If through negligence any furniture, fittings or painted walls are damaged/broken or keys lost, Residents will be required to pay for the repair or replacement thereof.
    • 4.5 On account of the strong south-easterly wind,  fasten the windows securely and not leave windows open when going out. Residents will be held accountable for any windows broken through their own negligence.
    • 4.6All furniture, fittings and equipment should be treated with due care. Pinboards are supplied for pictures and posters. Drawing pins, glue, adhesive, Prestik etc, must not be used for fixing anything to the walls.
    • 4.7Obtain permission from the Manager before any furniture is moved from room to room.
    • 4.8Provide own bedding, towels and bath mats.
    • 4.9Visitors’ names are to be signed in the visitors’ book. In the event of a fire, it is necessary to know who is in the residence. Male visitors may only be received in the Reception area. Only female visitors are allowed to assess to the bedrooms. Visitors must vacate the residence by no later than 8 pm on Sunday  – Thursday and 10 pm on Friday and Saturday.
    • 4.10For security reasons, keep keys in the Manager’s office during the holidays.
    • 4.11Let the Manager know immediately when ill.
    • 4.12In the interests of basic fire-prevention, do not leave and electrical appliance on while out of the room or sleeping.
    • 4.13Play radios, CDS, TVS and musical instruments in their rooms only. These should not be audible in the corridors – keep them toned down appropriately. Failure to do so could result in confiscation for the period of residence.
    • 4.14The house should be reasonably quiet after 22h:30 Please ensure that no one is disturbed after this time, whether it is through loud talking and laughter, or bathing/showering or banging doors.
    • 4.15For their safety, residents are required to indicate on the board provided whether they are on the premises or not. If away for the night or weekend, an address and telephone number should be left so that the Resident can be contacted in case of an emergency. Students are requested to sign in and out, with the security guard on duty over weekends, regardless whether they will be out for only a short while for the evening.
    • 4.16Washing may only be done and hung up in the area allocated – not in bedrooms or bathrooms. After bathing/showering, towels are to be hung on the hooks provided and not on the wooden furniture.
    • 4.17Keep their rooms tidy. It is expected that rooms be properly cleaned by the Resident at least once a week. Please let us know should cleaning materials be required.
    • 4.18Ensure that the bath/shower is cleaned after use.
    • 4.19Smoking is not permitted in the house. In consideration of your own health and that of others, please keep the atmosphere of the house fresh and pleasant. Neither the burning of incense nor of candles is allowed.
    • 4.20Alcohol and drugs are not allowed on the premises (this includes the garden).
    • 4.21You are required to dress decently at all times when in public areas of the house, this includes the dining room and when walking from your bedroom to the bathroom. Pyjamas, sleepwear, slippers, curlers and revealing clothing are not permitted in the public areas. You are not allowed to enter the dining room barefoot.
    • 4.22Villa Maria Management may inspect the resident’s bedroom at any time and will notify the Resident of the inspection prior to entry by the management. The room will be inspected a minimum of once a semester.
    GENERAL INFORMATION
    • 5.1The residence is accessible 24/7 from 1 February – 30th November.
    • 5.2Villa Maria has 24/7 CCTV protection. The building has an alarm with strategically placed panic buttons. Access to police, fire and other emergency services is therefore provided. The onus is placed on the individual to utilize this in the correct way. Any liabilities arising from the misuse of this will be the sole responsibility of the Resident concerned.
    • 5.3Unfortunately we are unable to accommodate pets.
    • 5.4Boiling water is available on each floor, as well as a fridge in which the residents can keep smaller items refrigerated. Please ensure that all items are clearly labelled and that your food is removed before it spoils. A microwave is also available on each floor.
    • 5.5 A washing machine is available for personal laundry. Tokens are obtainable for R20 per load. Facilities for hand washing and ironing are also provided. Residents use their own iron. The laundry is open every day of the week.
    • 5.6The Manager shall in an emergency act as in loco parentis, with authority to decide on all medical matters affecting the well-being of the resident during her stay at Villa Maria.
    • 5.7Villa Maria Female Student Accommodation is run by the Schoenstatt Sisters of Mary and is subject to their authority at all times and in all instances.
    PERSONAL PROPERTY
    • 6.1No responsibility is accepted by Villa Maria for injury, loss, damage or theft of any personal articles.
    • 6.2Villa Maria cannot be held responsible for alternate accommodation in the event of the premises becoming untenantable for whatever reason.
    LEGAL ACTION
    • 7.1If attorneys are instructed to recover any amounts due, the Resident/Parent/ Guardian will be liable for all costs and collection charges.
    • 7.2The Resident’s/legal parent/guardian’s signature confirms, she/they formally consent to the jurisdiction of the Cape Town Magistrates Court in the event of any dispute arising or in relation to any claim against the Resident under this contract.
    • 7.3Any written notices sent to either of the Resident’s stated addresses by prepaid post or handed to the Resident shall be deemed to have been received by the resident on the second business day after posting or on the day of handing to the Resident, as the case may be.
    • 7.4No amendment or consensual cancellation of the contract shall be of any effect or validity unless recorded in writing and signed by the Manager, Villa Maria, and the Resident/legal parent/guardian.
    • 7.5Villa Maria is not bound by warranties, representations, promises, terms or conditions not stipulated herein.
    • 7.6No indulgences or latitude by or failure of Villa Maria to enforce any of the terms of this contract shall affect its rights or stop it from enforcing them thereafter. The Rules and Regulations of Villa Maria, written or spoken, shall apply at all times.
    RIGHT OF TERMINATION
    The Manager has the right to terminate without notice the board and lodging of any student who fails to abide by the terms agreed upon by signing the contract, a copy of which the applicant has been given and which forms part of the agreement. There will be no refund of boarding fees for the period already paid.
    SIGNED AT _________________________ THIS ___________ DAY OF ______________________ 20____
    _____________________________________           _____________________________________ WITNESSES                                                                APPLICANT SIGNED AT _________________________ THIS ___________ DAY OF ______________________ 20____ _____________________________________           _____________________________________ WITNESSES                                                       PARENT/GUARDIAN